Privacy Policy

What personal data do we collect about you?
We collect a variety of personal data necessary to provide recruiting services, and store it in a secure, proprietary and highly confidential database accessible only by MR’s employees. Personal data typically includes information in a standard curriculum vitae (e.g., name, mailing address, telephone number, email address, employment history, degrees and other qualifications, languages and other skills), geolocation data, and other information you may provide to us, such as through our “Contact Us” feature. It may also include age, nationality, race and gender (only to the extent allowed by law), compensation information, a record of our contact history with you and comments, views or references from third parties.

Where do we collect personal data about you?
The following are the different sources from which we may collect personal data:

• Directly from you.This is information you provide when searching for a new opportunity and/or during different stages of the recruitment process. We advise you not to provide information which may be deemed sensitive on your CV as we retain documents that you have provided. Selectively, in the recruitment process we may also collect sensitive personal data about you. We only collect sensitive data from you, and further process this data, where you have given your explicit consent.
• From a third party.A friend or professional colleague my assist your job search through an introduction to us which includes providing your CV.
• Through publicly available sources.We use the following sources: LinkedIn, web searches, company websites, press and periodicals and other publicly available sources.
• By reference or word of mouth.For example, you may be recommended by a friend, a former employer, a former colleague or even a present employer.

How and why do we use your personal data?
To present you as a potential candidate, we use your personal data to match your skills, experience, education and professional qualifications with a potential employer.

Summary biographical data may be shared with a client in the context of a search, for example to identify the most highly qualified individuals in the target market or illustrate a typical experience profile within individual search parameters. No representation is made about your interest or availability for the role at this stage. We would make direct contact with you to determine your potential interest and gather additional relevant information before making any representations of interest and potential fit to the client. As your candidacy progresses through the recruitment process, we will assess experience and work performance, confirm academic and professional credentials and check or confirm references. We will not contact your current employer without your permission.

Your personal information may also be used anonymously and in the aggregate for industry, marketing and employment statistics. Used in this manner, your information becomes non-identifying.

We do not sell or otherwise transfer your personal data to outside, non-client parties.

How long do we keep your personal data?
We only retain your information for as long as is necessary for us to use your information as described above or to comply with our legal obligations. However, please be advised that we may retain some of your information after you cease to use our services, for instance if this is necessary to meet our legal obligations, such as retaining the information for tax and accounting purposes.

When determining the relevant retention periods, we will take into account factors including:

1. our contractual obligations and rights in relation to the information involved;
2. legal obligation(s) under applicable law to retain data for a certain period of time;
3. statute of limitations under applicable law(s);
4. (potential) disputes;
5. if you have made a request to have your information deleted; and
6. guidelines issued by relevant data protection authorities.

Otherwise, we securely erase your information once it is no longer needed.

With whom do we share your personal data?
Your personal data is shared with the client who initiates a search in your area of expertise to determine if you are a good fit for the available position.

We may also conduct checks on you to verify the information you have provided and where we do this we share your information with appropriate education institutions, or with service providers who confirm academic degrees with education institutions and professional associations to confirm professional certifications.

What legal basis do we have for using your information?
For prospective candidates, referees, and clients, our processing is necessary for our legitimate interests in that we need the information to be able to assess suitability for potential roles, to find potential candidates for such roles and to contact clients and referees.

If you are a shortlisted candidate, the processing of more detailed personal data may be involved including sensitive data. In that case we will always ask for your consent before undertaking such processing.

For clients, we may also rely on our processing to perform recruiting contracts on your behalf.

What happens if you do not provide us with the information we request or ask that we stop processing your data?
If you do not provide personal data necessary, or withdraw your consent for the processing of your personal data, we may not be able to match you with employment opportunities available with our recruiting assignments.

Do we make automated decisions concerning you?
No, we do not carry out automated profiling.

Do we use Cookies to collect personal data on you?
We also may obtain certain information through our Services by automated means, such as cookies (including HTTP, HTML5 and Flash cookies), web beacons, web server logs, JavaScript and similar technologies, including technologies designed to obtain information regarding your use of our Services. The information we obtain in this manner may include IP address, mobile device advertising ID, browser characteristics, device characteristics, operating system, language preferences, referring URLs, information on actions taken on our Services, and dates and times you access or use the Services.

A “cookie” is a file that websites send to a visitor’s computer or other Internet-connected device to uniquely identify the visitor’s browser or to store information or settings in the browser. A “web beacon” also known as an Internet tag, pixel tag or clear GIF, links web pages to web servers and their cookies and may be used to transmit information collected through cookies back to a web server. Through these automated collection methods, we obtain “clickstream data,” which is a log of the links and other content on which a visitor clicks while browsing a website. As the visitor clicks through the website, a record of the action may be collected and stored.

We may link certain data elements obtained through automated means, such as your browser or device information, with other information we have obtained about you to let us know, for example, your location. Your browser may tell you how to be notified when you receive certain types of cookies or how to restrict or disable certain types of cookies. You also may be able to delete your Flash cookies or adjust your Flash cookie settings by visiting the Adobe Flash Website Storage Settings Panel and Global Storage Settings Panel. Please note, however, that without cookies you may not be able to use all of the features of our Services. Your device settings also may allow you to prohibit mobile app platforms (such as Apple and Google) from sharing certain information obtained by automated means with us through our apps or other app developers.

In addition, we and our third-party service providers may use information collected through automated means including cookies, web beacons, web server logs, JavaScript and similar technologies for purposes such as (1) customizing our users’ visits to and use of our Services, (2) delivering content tailored to our users’ interests and the manner in which our users use our Services, and (3) managing our Services and other aspects of our business.

We may use third-party analytics services on our Services, such as those of Google Analytics. The analytics providers that administer these services use technologies such as cookies, web beacons, web server logs and similar technologies to help us analyze your use of the Services. The information collected through these means may be disclosed to these analytics providers and other relevant third parties who use the information, for example, to evaluate use of the Services. To learn more about how to opt out of Google Analytics services, please visit the link below

• Google Analytics

We also may use your personal information in other ways for which we provide specific notice at the time of collection.

Do we transfer your data outside the European Economic Area (EEA)?

To better match your experience profile with current opportunities we may transfer your personal data to clients and MR employees outside the EEA. Privacy laws of these countries may be different from those of your home country. Where we transfer data to a country which has not been deemed to provide adequate data protection standards, we always have security measures and approved model clauses in place to protect your personal data. To find out more about how we safeguard your information as related to transfers contact us at privacy@MobiusRecruitment.com

What rights do you have in relation to the data we hold on you?
By law, you have a number of rights when it comes to your personal data. Further information and advice can be obtained from the data protection regulator in your country.

1. The right to be informed - You have the right to be provided with clear, transparent and easily understandable information about how we use your information and your rights. This is why we are providing you with the information in this Policy.
2. The right to access - You have the right to obtain access to your information (if we are processing it), and certain other information (similar to that provided in this Privacy Policy.) This is so you are aware and can check that we are using your information in accordance with the data protection law.
3. The right to rectification
4. The right to erasure - This is also known as ‘the right to be forgotten’ and, in simple terms, enables you to request the deletion or removal of your information where there is no compelling reason for us to keep using it. This is not a general right to erasure; there are exceptions.
5. The right to restrict processing - You have rights to ‘block’ or suppress further use of your information. When processing is restricted, we can still store your information, but may not use it further. We keep lists of people who have asked for further use of their information to be ‘blocked’ to make sure the restriction is respected in future.
6. The right to data portability - You have rights to obtain and reuse your personal data for your own purposes across different services. For example, if you decide to switch to a new provider, this enables you to move, copy or transfer your information easily between our IT systems and theirs safely and securely, without affecting its usability.
7. The right to object to processing - You have the right to object to certain types of processing, including processing for direct marketing (i.e. if you no longer want to be contacted with potential opportunities).
8. The right to lodge a complaint - You have the right to lodge a complaint about the way we handle or process your personal data with your national data protection regulator.
9. The right to withdraw consent - If you have given your consent to anything we do with your personal data, you have the right to withdraw your consent at any time (although if you do so, it does not mean that anything we have done with your personal data with your consent up to that point is unlawful). This includes your right to withdraw consent to us using your personal data for marketing purposes.

We usually act on requests and provide information free of charge, but may charge a reasonable fee to cover our administrative costs of providing the information for:

• baseless or excessive/repeated requests, or
• further copies of the same information.

Alternatively, we may be entitled to refuse to act on the request.

Please consider your request responsibly before submitting it. We will respond as soon as we can. Generally, this will be within one month from when we receive your request but, if the request is going to take longer to deal with, we will come back to you and let you know.

How will we contact you?
We may contact you by phone, email or social media. If you prefer a particular contact means over another please just do let us know.

How can you contact us?
If you are not satisfied with how we have handled your information, or have further questions on the processing of your personal data, contact Mobius Recruitment New York at privacy@MobiusRecruitment.com.